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    Attendance and Absence


    At Oakgrove School we want to work in partnership with all our parents to ensure that everything is done to make sure that all our pupils can achieve an outstanding level of attendance.  We firmly believe that outstanding attendance is a key factor to the success of your child realising their true learning potential.  From the moment that they arrive in school in the morning all children are engaged in learning activities and during an average school day, your child will spend over 5 hours learning in planned lessons.  If they miss any of these lessons it can be harder for them to catch up, as following lessons often build upon what a child has learnt previously. 

    If your child’s attendance at school begins to drop we will send you letters to make sure you are aware of the drop.  We will contact you and invite you in for a meeting so that we can understand the issues and look at ways that we can work together to improve their attendance if there continues to be a problem.


    As stated above, your child is learning from the moment they arrive at school.  It is important that they arrive at school in plenty of time before the classroom doors close so that they do not miss any of the early work. 

    Year 1 to Year 6 classroom doors open at 8.30am and close at 8.40am.  Foundation classroom doors open at 8.40am and close at 8.50am.Nursery doors open at 8.45am and close at 9am.  Registers are taken promptly after the classroom doors close.  If your child arrives after the doors close, they must report to reception so that their mark can be recorded.

    Reporting an Absence

    If your child is absent for any reason, please leave a message on the absence line by calling 01908 545300, select option 1 for Primary and then 1 for the absence line. You can also email us to report an absence at [email protected].  Absences without reason have to be followed up and if they are unanswered the absence will be unauthorised.  

    Please may we ask that you avoid making medical appointments during school hours wherever possible, but if it is absolutely necessary, we would kindly request to see a copy of the appointment letter.

    If you have any queries relating to Attendance, please contact the School Administrator, Mrs Porritt. 

    Holidays in Term Term

    We would like to make parents aware of the Government legislation regarding taking holidays during term time which states that schools are not able to authorise absence for family holidays.  Unless there are exceptional circumstances which will require evidence all holiday leave is unauthorised.  If you are planning on taking your child out of school for a holiday you must complete a Leave of Absence Request form and return it to the School Office at least 3 weeks before the date of your request, attaching any required evidence. 

    Following the Supreme Court ruling, Milton Keynes Council has updated its Term Time Holidays policy. From September 2017, Oakgrove School will refer parents/carers to the local authority for action (Fixed Penalty Fine) if children are taken out of school to go on holiday for five consecutive days or more during term time.

    Leave of Absence - Exceptional Circumstance

    We do appreciate that there are other reasons why you may request a leave of absence for your child and therefore taking part in a sporting activity, family events (e.g. close family weddings/funerals, religious celebrations, graduations etc.) and compassionate reasons will be considered on an individual basis and may

    be authorised. In all cases, we will need evidence of the event attached with the leave of absence request. If this is not provided the absence will be unauthorised.

    Sickness and Medication

    Should your child become ill during the school day or is recorded as having a temperature above 37.5 degrees Celsius, we will telephone you, in the order of the contacts given to the School Office, and ask that your child be collected. 

    Prescribed medication can be administered in school, if it is required more than 3 times a day.  The medication will need to be handed in at the School Office each morning and a form completed.  Any long term medication should be left in school and a long term medication form completed at the School Office.

    Please note the school policy with regards to the exclusion periods for the following illnesses and infections.  These are in place to avoid spread and further infection amongst the other children in school:

    • Sickness and diarrhoea – children can return to school 48 hours after the last episode of sickness or diarrhoea
    • Conjunctivitis – Children can return to school after starting treatment
    • Impetigo – Children can return to school 48 hours after starting antibiotic treatment or after the lesions have crusted and healed.
    • Ringworm – Children do not need to be excluded but should be treated
    • Scarlet Fever – Children can return 24 hours after starting antibiotic treatment
    • Warts and Verrucae – Verrucae should be covered.
    • Chickenpox – Children can return to school once they are feeling better and all the spots have crusted over.
    • Headlice – If you see live headlice please treat your child at home.  If they are in school and live lice are seen, you will be contacted and asked to collect your child and treat them at home.
    • Slapped Cheek – children can be in school as long as they do not have a high temperature and are well enough in themselves.

    Please teach, and encourage, your child to wash their hands properly at home to try to avoid the spread of infection!